What’s inside the Event Proposal.
17 pages with real content in place. Rewrite them, reorder them, or add your own.
- 1Page 1A deep plum cover with a gold frame and an admission ticket holding the event's date, venue and guest count
- 2Page 2A personal letter to the client beside a ticket-shaped contents list
- 3Page 3The brief at a glance, three things we heard, four success measures on gold rosettes and last year against this year
- 4Page 4The concept, The Grand Departure: three acts on tickets, the palette and four signature moments
- 5Page 5Venue options: a three-venue comparison table, weighted scores as stacked bars and the recommendation
- 6Page 6The run of show as a departure board, from crew call to the last coach
- 7Page 7Production: day and evening floor plans, stage, sound, livestream and lighting, and the show crew
- 8Page 8Catering: the day's menu as a dining-car card, a dietary donut, cost per guest, sourcing and drinks
- 9Page 9Guest experience: a five-step journey, the badge design, four colour-coded breakout tracks and access
- 10Page 10Staffing and team: four leads, on-site staffing by role and a people-on-shift chart
- 11Page 11Risk plan: a likelihood and impact matrix and a register of eight risks with owners
- 12Page 12Planning timeline: a Gantt chart of nine workstreams, key dates and four phases
- 13Page 13Past events: three case studies as tickets, each with the brief, the work and results
- 14Page 14Budget by line item with agency fee, 10% contingency, VAT and where the money goes
- 15Page 15Investment: three tiers on tickets and a payment schedule in three instalments
- 16Page 16Terms of business in plain English and a cancellation scale
- 17Page 17Next steps on plum, signature lines for both sides and contact details
When to use it.
Event Proposal is a 17-page A4 template for pitching a corporate conference, awards dinner or company event. It takes the client from the event concept and a three-venue comparison through a minute-by-minute run of show, stage and AV plans, catering, guest experience, staffing and a risk register, with the budget costed line by line with contingency and set out as three pricing tiers with a payment schedule. Plum, gold and ticket-stub details make it feel like an occasion while keeping it businesslike.
Made for
- Marketing, SEO and web agencies
- Freelancers and consultants
- Design and video studios
- Anyone quoting for client work
Make it yours in four steps.
Open it in Proposals and work through it, or let Docsiv AI do the first pass with your details.
- Step 1
Swap in your studio's name, the client, the event date and the guest count on the cover ticket.
- Step 2
Replace the venue shortlist, run of show and menu with your own suppliers and timings.
- Step 3
Update the budget lines, contingency rate and tier prices, and check the payment schedule still adds up.
- Step 4
Add your team, past events and terms, then send it as a link or PDF for signature.
Start from the Event Proposal now.
Questions about this template.
Something else on your mind? Ask us in the chat, bottom right of the page.
Is the Event Proposal template free?
Yes. Create a free account and it opens in Docsiv's Proposals app, ready to edit and share. The Free plan includes every Docsiv app and 500 AI credits a month.
Can I change the colours, fonts and text?
Yes, all of it. The template uses Bodoni Moda and Mulish with #2e1235, #c8a04f, #e8d39c, #f8f3ea, #9c7628, and you can change any of them, rewrite every word and add or remove pages.
What can I export it as?
Proposals in Docsiv offers: Proposal pages, PDF and HTML exports. Once it's saved, you can also share it with a link.
Can Docsiv AI write the event proposal for me?
Yes. Tell Docsiv AI about the client or project and it can draft the content in this template's style, which you then review and edit. AI uses credits; the Free plan includes 500 a month.
Can my client sign it?
Yes, on the Pro and Team plans: send the proposal for e-signature from Docsiv and follow it under Signatures. E-signatures aren't included on the Free plan.
Start your proposal with Docsiv AI
Describe the client or the project and Docsiv AI writes a first draft of your event proposal for you to edit, share and send.