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What’s inside the Freelance Rate Calculator.

Real content in every part, ready to rewrite with your own.

  1. 1Your targets: take-home pay, tax, time off, hours and billable share
  2. 2Seven yearly business costs, totalled
  3. 3The working: revenue needed, working weeks and billable hours
  4. 4Your hourly rate, day rate and monthly revenue target

When to use it.

Freelance Rate Calculator is a spreadsheet that works out what to charge. Enter the take-home pay you want, your tax rate, your yearly business costs, your time off and how many of your hours you can actually bill, and it shows the revenue you need, your billable hours, your hourly rate, your day rate and a monthly revenue target. It's useful for freelancers setting rates and small studios checking theirs.

Made for

  • Freelancers who bill by the hour or day
  • Studio and agency owners
  • Consultants running their own practice
  • Small businesses without a finance team

Make it yours in four steps.

Open it in Spreadsheets and work through it, or let Docsiv AI do the first pass with your details.

  1. Step 1

    Change the yellow cells to your own numbers.

  2. Step 2

    List your real business costs for the year.

  3. Step 3

    Be honest about the share of hours you can bill: 60–70% is common.

  4. Step 4

    Use the hourly and day rate as your minimum when you quote.

Start from the Freelance Rate Calculator now.

Questions about this template.

Something else on your mind? Ask us in the chat, bottom right of the page.

Is the Freelance Rate Calculator template free?

Yes. Create a free account and it opens in Docsiv's Spreadsheets app, ready to edit and share. The Free plan includes every Docsiv app and 500 AI credits a month.

Can I change the colours, fonts and text?

Yes, all of it. The template uses Aptos with #be185d, #fdf2f8, #fffbeb, and you can change any of them, rewrite every word and add or remove rows and columns.

What can I export it as?

Spreadsheets in Docsiv offers: XLSX, CSV and PDF exports. Once it's saved, you can also share it with a link.

Can Docsiv AI write the freelance rate calculator for me?

Yes. Tell Docsiv AI about the client or project and it can draft the content in this template's style, which you then review and edit. AI uses credits; the Free plan includes 500 a month.

All bookkeeping templates

Start your spreadsheet with Docsiv AI

Describe the client or the project and Docsiv AI writes a first draft of your freelance rate calculator for you to edit, share and send.