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Project Invoice, page 1

What’s inside the Project Invoice.

Real content in every part, ready to rewrite with your own.

  1. 1Header: the studio mark and a red INVOICE, then studio address, contact, VAT number and project
  2. 2Meta strip: amount due in red, due date, invoice number and issue date
  3. 3Invoice to: the client's address and VAT number, beside the PO, milestone and delivery date
  4. 4Numbered line items: five project phases billed in full and a font-licence disbursement outside VAT
  5. 5Credits: milestones 1 and 2 deducted at net value, so only the balance is due
  6. 6Totals: subtotal, VAT at 20% on the taxable balance, the total in words and a late-fee note
  7. 7Notes and terms, then Accepted by and a signed, sealed signature line
  8. 8Payment info: bank transfer details beside a QR code that opens the online payment page

When to use it.

Project Invoice is a final milestone invoice for agencies and studios that bill big projects in stages, set on a precise Swiss grid. It lists every phase of the work in full on numbered lines, then credits the deposit and interim milestones already invoiced, so the client sees the whole project and pays only the balance. VAT is worked out on the taxable balance only, so pass-through costs such as licences can sit outside it. The amount in words, an Accepted by line, a signed seal, bank details and a QR code that opens your payment page make it ready to send.

Made for

  • Freelancers who bill by the hour or day
  • Agencies billing projects and retainers
  • Consultants and advisers
  • Studios quoting before work starts

Make it yours in four steps.

Open it in Invoices and work through it, or let Docsiv AI do the first pass with your details.

  1. Step 1

    Add your logo, brand colour and studio details, then fill in the client's address, contact and purchase order number.

  2. Step 2

    List each project phase with its quantity and rate, and mark any pass-through costs, such as licences, as non-taxable.

  3. Step 3

    Add a negative line for each earlier milestone you invoiced, so the total shows only what is still owed.

  4. Step 4

    Check the VAT rate, bank details and payment link for the QR code, then send it or export it as a PDF.

Start from the Project Invoice now.

Questions about this template.

Something else on your mind? Ask us in the chat, bottom right of the page.

Is the Project Invoice template free?

Yes. Create a free account and it opens in Docsiv's Invoices app, ready to edit and share. The Free plan includes every Docsiv app and 500 AI credits a month.

Can I change the colours, fonts and text?

Yes, all of it. The template uses Inter with #e2412b, #141413, #ecebe5, and you can change any of them, rewrite every word and add or remove pages.

What can I export it as?

Invoices in Docsiv offers: Invoices and PDF exports. Once it's saved, you can also share it with a link.

Can Docsiv AI write the project invoice for me?

Yes. Tell Docsiv AI about the client or project and it can draft the content in this template's style, which you then review and edit. AI uses credits; the Free plan includes 500 a month.

All invoice templates

Starting from a description instead? Try the Invoice generator.

Start your invoice with Docsiv AI

Describe the client or the project and Docsiv AI writes a first draft of your project invoice for you to edit, share and send.