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Design 1 of 4
Design 2 of 4
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Design 4 of 4

What’s inside the Email Signature.

4 designs with real content in place. Rewrite them, reorder them, or add your own.

  1. 1Design 1The founder’s signature: round photo, name and role, office and mobile, email and web, the logo top right, the services line with LinkedIn, Instagram and review links, and the legal line
  2. 2Design 2The lead engineer’s signature in the same layout, with his own photo, role and mobile
  3. 3Design 3The customer advisor’s signature with a call-to-action strip in place of the services line: one message about net metering ending and a “Book a free check” button
  4. 4Design 4The planner’s signature for a part-time role: his working days beside his title and the fault line in place of a mobile number

When to use it.

Email Signature is a set of four matching signatures for one small company, sized to sit under an email at 640 px wide. Each has a round photo, the person’s name and role, office and mobile numbers, email and website, the logo, a services line with LinkedIn, Instagram and review links, and the legal line with the registered address, KvK and VAT numbers. One carries a call-to-action strip with a single button, and one is set up for a part-time role. Arial-metric text and one brand colour keep it looking the same in Gmail, Outlook and Apple Mail.

Made for

  • Branding studios and agencies
  • Freelance designers handing over a brand
  • In-house brand and marketing teams
  • Founders defining a new brand

Make it yours in five steps.

Open it in Designs and work through it, or let Docsiv AI do the first pass with your details.

  1. Step 1

    Put your logo top right and change the teal to your brand colour.

  2. Step 2

    Swap in each person’s photo, name, role, mobile and email, keeping one signature per person.

  3. Step 3

    Edit the services line, the links and the legal line with your own registered name, address and company numbers.

  4. Step 4

    Rewrite the call-to-action strip for your current offer and link its button, or delete it when the campaign ends.

  5. Step 5

    Export each signature as an image or copy it into your mail app’s signature settings.

Start from the Email Signature now.

Questions about this template.

Something else on your mind? Ask us in the chat, bottom right of the page.

Is the Email Signature template free?

Yes. Create a free account and it opens in Docsiv's Designs app, ready to edit and share. The Free plan includes every Docsiv app and 500 AI credits a month.

Can I change the colours, fonts and text?

Yes, all of it. The template uses Arimo and Montserrat with #0f5f5a, #1f2626, #535c5c, #6b7473, #f3f6f6, and you can change any of them, rewrite every word and add or remove designs.

What can I export it as?

Designs in Docsiv offers: PNG, PDF and HTML exports. Once it's saved, you can also share it with a link.

Can Docsiv AI write the email signature for me?

Yes. Tell Docsiv AI about the client or project and it can draft the content in this template's style, which you then review and edit. AI uses credits; the Free plan includes 500 a month.

All brand guidelines templates

Start your brand guidelines with Docsiv AI

Describe the client or the project and Docsiv AI writes a first draft of your email signature for you to edit, share and send.