1. 1Page 1Cover as a drawing sheet: the outcome as the title, an isometric of the house from the garden with the extension and dormer in teal, and who it is for, from, issued and valid until
2. 2Page 2Summary: a letter from the director with the problem, the proposal and the recommended option, the project facts, a RIBA stage strip showing what each option covers, four key figures and the next step
3. 3Page 3The brief and the site: the existing ground-floor plan with the proposed outline, the brief as eight numbered requirements, what shapes the design (conservation area, party wall, shared sewer, the neighbour’s window) and the house in five figures
4. 4Page 4Approach and recent work: two layouts for the new ground floor as sketch plans with the case for and against each, how the practice works with homeowners, and two recent Cambridge extensions with their build cost, time on site and planning outcome
5. 5Page 5Services, Stages 0–3: for each stage what we do, what you receive, the decision you make and the fee, then the planning strategy with the pre-application meeting and the planning dates
6. 6Page 6Services, Stages 4–7: building regulations, the tender package and tendering to three builders, contract administration under the JCT Minor Works contract, handover, the 12-month defects inspection and the visit after a year, with the tender dates and the contract terms
7. 7Page 7Consultants and statutory fees: surveys, structural engineer, party wall surveyors, pre-application and planning fees, the build-over agreement and building control, each with why, who appoints, when and an estimate; what the fee does not include; and the whole project cost in one bar
8. 8Page 8Programme: a bar chart by RIBA stage from January 2027 to March 2029 with planning, building regulations, party wall notices, tender, the 26-week build and the defects period, eight key dates and the six client decisions that hold it up if they slip
9. 9Page 9Fees by RIBA stage: a fixed fee for each of Stages 0–7 with what you have at the end of it, Option A to tender and Option B full service, VAT and the total, optional services, hourly rates and how invoices work
10. 10Page 10Terms of appointment in ten plain lines on the RIBA Domestic Professional Services Contract 2020, including the 14-day cancellation right, and the acceptance block with the option ticked, three signatures and the first three dates

1. Step 1

   Put your practice, the clients and the address in the title block, and redraw the cover isometric and the existing plan from your survey.

2. Step 2

   Rewrite the summary letter and the eight brief requirements from your first visit, and list the site's real constraints.

3. Step 3

   Set your fee for each RIBA stage and the dates at the top of the programme; the stage tables, chart and totals follow.

4. Step 4

   Check the consultants' estimates and the terms against your appointment contract, then send it for e-signature or export a PDF.

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