Donor report template (free)

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What’s inside the Donor Report.

8 pages with real content in place. Rewrite them, reorder them, or add your own.

1Page 1Cover: a full-bleed photo of a shared dinner, “Thank you for a year of full tables” and a sticker with the dinners served
2Page 2A signed letter from the executive director, with what went wrong as well as right, beside the year in six numbers
3Page 3Story: Ms. Dolores and plot 14, her first garden at 71 and the tomatoes she now grows for the Long Table, told with photos and her own words
4Page 4Story: Thursday at the Long Table, an evening from the first delivery of greens to the washing up, with a cook and two regulars
5Page 5What didn't go to plan: the June hailstorm and the three weeks without a van, what each cost and what we changed
6Page 6Thank you to our donors: an honor roll by giving level, monthly givers, foundations, businesses and gifts in memory
7Page 7Where the money went: a 100-square waffle of every dollar spent, income by source, the cost of a dinner and a box, and straight answers
8Page 8The year ahead: four goals for 2026–27, what a gift can do, and a tear-off reply card with the ways to give

When to use it.

Donor Report is an 8-page A4 annual report to donors, shown for a community food nonprofit that runs neighborhood gardens, free dinners and grocery deliveries for seniors. It opens with a thank-you cover and a signed letter beside the year in six numbers, then tells two stories in people's own words, owns up to two setbacks with what each cost, and thanks donors in an honor roll by giving level. The money page shows every dollar spent as a 100-square waffle, with the cost of one dinner and one box, and the last page sets out next year's goals with a tear-off reply card.

Made for

Agencies reporting to clients
Consultants and freelancers
Founders updating a board
Teams sharing results

Make it yours in four steps.

Open it in Reports and work through it, or let Docsiv AI do the first pass with your details.

Step 1
Replace Plot & Table's name, mark, cover photo and fiscal year with your own.
Step 2
Enter your income, spending and program numbers at the top of the file; the waffle, costs per meal and gift examples follow them.
Step 3
Swap in your own stories, quotes and setbacks, with permission from the people in them.
Step 4
Update the honor roll from your donor records, then send the report as a PDF or print it with the reply card.

Start from the Donor Report now.

Questions about this template.

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Is the Donor Report template free?

Yes. Create a free account and it opens in Docsiv's Reports app, ready to edit and share. The Free plan includes every Docsiv app and 500 AI credits a month.

Can I change the colours, fonts and text?

Yes, all of it. The template uses Young Serif and Figtree and Caveat with #fbf5ec, #2f1d2b, #c2402a, #3d7650, #f0b23c, #f4e9d8, and you can change any of them, rewrite every word and add or remove pages.

What can I export it as?

Reports in Docsiv offers: Report pages with charts, PDF and HTML exports. Once it's saved, you can also share it with a link.

Can Docsiv AI write the donor report for me?

Yes. Tell Docsiv AI about the client or project and it can draft the content in this template's style, which you then review and edit. AI uses credits; the Free plan includes 500 a month.

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