Site inspection report template (free)

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What’s inside the Site Inspection Report.

6 pages with real content in place. Rewrite them, reorder them, or add your own.

1Page 1Front sheet: project and report cells, weather with gusts by hour against the lift limit, labour by trade and plant, the summary with RAG status and progress against programme
2Page 2Photo observations 1–6: timestamped photos with red mark-up rings and marked-up sketches, each with a caption and the snag it became
3Page 3Photo observations 7–12: two finished apartments, a shower waste, M&E first fix and two roof details, in the same cards
4Page 4Quality and information: hold points released or held, test results against their criteria, materials delivered against approvals, and RFIs and changes still open
5Page 5Snag list: counts by severity, then every item with location, owner, severity, raised and due dates, status and its photo
6Page 6Health and safety checks with results and notes, incidents and toolbox talks, actions with owners, and sign-off by the inspector, site manager and client

When to use it.

Site Inspection Report is a 6-page A4 weekly inspection report for construction managers and site teams, shown for a six-storey apartment block under a JCT Design and Build contract. It opens with a front sheet of project details, weather with gusts by hour, labour and plant, a summary with overall status and progress against programme. Then come twelve photo observations with mark-up, hold points and test results, materials and open RFIs, a snag list with severity, owner and due dates, and health and safety checks with sign-off. Counts and delays are calculated from the same data on every page.

Made for

Agencies reporting to clients
Consultants and freelancers
Founders updating a board
Teams sharing results

Make it yours in four steps.

Open it in Reports and work through it, or let Docsiv AI do the first pass with your details.

Step 1
Fill in your project, client, contract and programme details on the front sheet once.
Step 2
Each week, enter the weather, labour, progress and photo observations from your walk round.
Step 3
Update the snag list, hold points, tests and RFIs; the counts and overdue flags follow the dates.
Step 4
Tick the health and safety checks, add actions with owners, then sign and share the report as a PDF.

Start from the Site Inspection Report now.

Questions about this template.

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Is the Site Inspection Report template free?

Yes. Create a free account and it opens in Docsiv's Reports app, ready to edit and share. The Free plan includes every Docsiv app and 500 AI credits a month.

Can I change the colours, fonts and text?

Yes, all of it. The template uses Source Sans 3 with #1d5a8c, #1f2328, #f1f3f5, #b42318, #a15c07, #067647, and you can change any of them, rewrite every word and add or remove pages.

What can I export it as?

Reports in Docsiv offers: Report pages with charts, PDF and HTML exports. Once it's saved, you can also share it with a link.

Can Docsiv AI write the site inspection report for me?

Yes. Tell Docsiv AI about the client or project and it can draft the content in this template's style, which you then review and edit. AI uses credits; the Free plan includes 500 a month.

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