Reference letter template (free)

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What’s inside the Reference Letter.

1 pages with real content in place. Rewrite them, reorder them, or add your own.

1Page 1The letterhead, the reference number and date, the recipient and subject, the employment facts in a details box, the person’s work and results, how they work, whether you would rehire them, the signatory, and the company’s CIN and registered office at the foot

When to use it.

Reference Letter is a one-page employer’s reference that a hiring manager will actually read, written by a former manager for a senior designer. It follows the conventions of a business letter: letterhead, reference number and date, the recipient, a subject line and the signatory signing for the company, with the registered details at the foot. A details box sets out the facts a background check verifies: employee ID, dates, roles held, who they reported to and why they left. The letter then covers one piece of work with its results, how the person works, one honest note and a clear yes to rehiring.

Made for

Architects, accountants and solicitors
Agencies writing to clients
Small businesses sending formal letters
Office managers setting up a house style

Make it yours in four steps.

Open it in Documents and work through it, or let Docsiv AI do the first pass with your details.

Step 1
Put your company’s name, address and registered details in the letterhead and the footer, then the reference number and date.
Step 2
Fill in the recipient, the subject line and the details box from your HR records, so every date and title can be checked.
Step 3
Rewrite the middle paragraphs around one project with a number you can stand behind, and keep one honest note.
Step 4
Sign it, save it as a PDF and send it to the person who asked, or write “To whom it may concern” for an open reference.

Start from the Reference Letter now.

Questions about this template.

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Is the Reference Letter template free?

Yes. Create a free account and it opens in Docsiv's Documents app, ready to edit and share. The Free plan includes every Docsiv app and 500 AI credits a month.

Can I change the colours, fonts and text?

Yes, all of it. The template uses Arial with #2a2f6e, #23242b, #eff0f3, #d9dbe1, and you can change any of them, rewrite every word and add or remove pages.

What can I export it as?

Documents in Docsiv offers: DOCX, PDF, ODT, RTF and Markdown exports. Once it's saved, you can also share it with a link.

Can Docsiv AI write the reference letter for me?

Yes. Tell Docsiv AI about the client or project and it can draft the content in this template's style, which you then review and edit. AI uses credits; the Free plan includes 500 a month.

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